For contractors, project managers, and operations teams

Know what is exposed before the month-end surprise.

Track every proposed change from first estimate through decision, billing, and payment. The workbook keeps unresolved exposure, approved-but-unbilled amounts, unpaid billings, and the next action visible together.

Request the US$29 workbook See the synthetic preview
One operational control view

Separate exposure from approval and cash.

A single status or “change order total” hides where action is stuck. This workbook keeps the forecast, authorization, billing, and payment stages separate.

01Log the changeRecord owner, dates, reference, estimate, current forecast, status, next action, and notes.
02See the gapsFormulas calculate decision age, open exposure, approved-not-billed, billed-not-paid, and expected final impact.
03Work exceptionsEditable thresholds flag overdue decisions, large exposure, delayed billing, and unpaid billed amounts.
Synthetic preview

Every total stays traceable to a row.

The fictional examples below are included only to show the calculation path. Delete them before operational use.

CO ID Status Forecast Approved Billed Unapproved exposure Unbilled approved Exception
PCO-001 Submitted $9,200 — — $9,200 $0 Decision overdue
PCO-002 Approved $4,800 $4,600 $3,000 $0 $1,600 Unbilled; unpaid
PCO-004 Negotiating $17,200 — — $17,200 $0 Overdue; high exposure

Synthetic dashboard totals after Microsoft Excel recalculation: US$26,400 open unapproved exposure, US$1,600 approved-not-billed, US$3,000 billed-not-paid, and US$43,750 expected final impact.

Delivery proof

The workbook already exists.

Version 1.0 was generated, reopened, fully recalculated in Microsoft Excel, and checked against all five synthetic examples before this page was published.

4 sheetsStart, log, dashboard, dictionary
100 changesFormula and validation capacity
43,685 bytesMacro-free .xlsx artifact
Excel verifiedTotals and exceptions recalculated

Artifact SHA-256: 8753af524204201d5d3bfc3e161ecda6459d02983b3035b4c5b4308f0ad3a0a1

Boundaries

An operating aid, not the contract or ledger.

Reconcile to source systemsApproval, billed, and paid amounts must agree with the authoritative project and accounting records.
Keep sensitive evidence elsewhereDo not embed contracts, signatures, banking details, personal data, photographs, or confidential attachments.
No professional-advice claimThe workbook does not determine entitlement, notice compliance, approval, collectability, or legal rights and is not contract, billing, accounting, tax, or legal advice.
Order

Request the ready-to-deliver tracker.

The order request is public and asks only about your role, spreadsheet application, and intended use. Do not include project names, contracts, customer or employee data, financial records, payment information, attachments, or an email address.

Request it for US$29

Availability and private payment and delivery instructions are confirmed before payment is due. Delivery begins only after cleared payment. The workbook may not be redistributed, resold, sublicensed, or published.

Built from recurring public workflow requests for separate pending, approved, and unapproved change logs, projected final cost, status, and aging—not from any private project data.